5 Clues You’re Using an Outdated Data Management System

It can be difficult for busy companies, especially those focused on growth, to realize that their data management system is outdated. There is a lot of discussion about “data-driven choices”, but one point that is often ignored is ensuring the data is ready to “drive”.

There are still many organizations out there who are clinging to heritage IT systems, considering they’re no longer suitable for the business. When a company uses an old data management system, IT teams have to spend lots of valuable time and effort in troubleshooting issues and maintenance. It also inhibits companies from making maximizing use out of their data. In addition to tedious management, by relying on an outdated data management system, you’re increasing your organization’s vulnerability to certain risk factors like security breaches and even consumer dissatisfaction!

So what are some clues that you’re using an outdated data management system? Here are five solid indicators:

1. Unnecessary Complications Keep You Busy

An archaic data management system utilizes a complex, multi-level architecture that leads to disorganization and unusable data. Besides, maintaining such a database requires lots of work. Here’s how you know that you’re delayed by unnecessary complications:

  • Your team is spending lots of time designing workflows or creating alternative solutions for software programs to adapt to legacy technology’s competence.
  • The team has concocted a ghoulish combination of supplementary software to adapt to the inadequacies of your current data management system.
  • The team keeps missing deadlines because fixing or patching of the software was required to complete the project.

All these strategies are unproductive ways of working. By shifting to a current, updated, and united data management system, your company will experience up to 90% decrease in back-up management.

2. Lack of Modernization is Delaying Your Company's Growth

Your current service provider is not providing new software features or enhancements to sustain your company. This may be occurring for two reasons: out of satisfaction or because your data management system is not actively supported.

One of the clearest indicators of this is API incompatibility. This results in poor automation and awkward integrations. Your team members are aware of which tools to utilize; however, they aren’t able to incorporate them well with your existing data management system. This means that even though the big companies in your niche are relying on the latest software solutions for efficiency and have the market advantage, you’re stuck upholding an antiquated, inefficient data management system. You’ll quickly find that your business won’t be agile or competitive with this type of system.

IT leaders should inform their CEOs, non-technical teammates, managers, etc. by posing these issues in the context of deteriorating market space. It’s difficult to not argue for the cause that IT departments are invaluable when it comes to providing consistent and quality in support and product. If your business is losing its loyal customers because they’re switching to your competitors, your outdated data management system is likely the cause.

3. Deterioration in Quality Customer Support

This is a serious concern. Your current data management system provider’s slow service and poor recovery solutions for data loss are probably creating a service bottleneck. To assess your current software provider’s service competencies, consider the following questions:

  • What is the recovery time for SQL, Oracle, and VM databases? The ideal answer must be no time!
  • How long do you wait for data ingestion? Is it compromising the ability to restore performance?
  • Does bare recovery scare you? Should an emergency happen, are you able to restore your current data management system while keeping critical data secure? Can your vendor provide the quick support you will require?

If your current data management system vendor is uncooperative or dawdles in responding to your requests for support or is lacking in standard capabilities, it’s time to shop for a new vendor!

If your legacy data management system vendor is failing you, then it’s time to look for better solutions!

4. Total Cost of Ownership is Mounting

Data management system vendors rely on complex licensing and pricing structures, not to mention random pricing and renewal plans. In the current year, you shouldn’t settle for any data management system service that is not simplified, transparent, predictable, and adjustable in its pricing. The plan must include necessary support, hardware, and continuous licenses for the life expectancy of the device, and the seamless switch to new generation devices without repurchasing.

A new data management system will let your IT department to unify data management and drastically minimize overall data footprint. With Design Point, you’ll be able to decrease your footprint by up to 70% while incurring drive TCO savings of nearly 30%.

5. Experiencing Pressure to Increase Security

Many legacy data management vendors don’t provide robust security features that are vital for today’s cloud-driven, fragmented IT environments. New privacy standards like HIPAA, GDPR, and CCPA, make the need for a safe data management system more urgent. If you haven’t made the switch already, your current legacy system is putting your company at risk by compelling you to patch together several point solutions.

Is it time to change your legacy data management system? Get in touch with DesignPoint today.

DesignPoint’s SOLIDWORKS Manage, SOLIDWORKS PDM, and SOLIDWORKS PROFESSIONAL provide powerful data management capabilities. Our data management software will enable your team to collaborate, share, and manage tasks, project timelines, and complex business procedures. With this new data system, you get better innovation, improved collaboration, and faster time to market!